1
00:00:04,500 --> 00:00:07,640
There might be times you intentionally format your file for printing.

2
00:00:07,800 --> 00:00:11,580
So let's say you want to create handouts for your presentation.

3
00:00:11,580 --> 00:00:16,440
There might be times you create files that you don't intend to print at least not yourself.

4
00:00:16,620 --> 00:00:20,240
But if you're sharing it with others especially with your boss

5
00:00:20,400 --> 00:00:22,500
make sure you format it for printing.

6
00:00:22,530 --> 00:00:26,110
You're going to get extra points if you make their lives easier.

7
00:00:26,340 --> 00:00:31,740
Formatting for printing also ensures that the PDF version looks great.

8
00:00:31,740 --> 00:00:37,860
Here is a printing checklist for you to make sure your file looks great whether it's in print or in

9
00:00:37,950 --> 00:00:39,540
electronic format.

10
00:00:39,600 --> 00:00:44,520
We cover the details for each of these points in the lectures that are coming up.

11
00:00:44,520 --> 00:00:52,460
Number one: For each sheet decide which orientation you want to have. Is the sheet taller than it's wide

12
00:00:52,470 --> 00:00:55,530
then you do good with portrait format.

13
00:00:55,530 --> 00:00:57,960
Is it wider than it's tall.

14
00:00:57,960 --> 00:01:05,430
You should probably then use landscape. Number two: adjust the margins. Making the margins slightly narrower

15
00:01:05,910 --> 00:01:08,940
allows you to fit a bit more on each sheet.

16
00:01:08,970 --> 00:01:14,910
Make sure you don't set them too narrow though and that you leave enough space for the header and the footer.

17
00:01:15,190 --> 00:01:15,880
Number three:

18
00:01:15,940 --> 00:01:19,980
Adjust the print area in case there are parts you don't want printed.

19
00:01:20,070 --> 00:01:21,990
You're going to learn how to do this as well.

20
00:01:21,990 --> 00:01:27,840
Number four: Add any information to the header and footer you think will be useful to have on the printed

21
00:01:27,840 --> 00:01:28,890
version.

22
00:01:28,890 --> 00:01:31,980
My recommendation is to always add page numbers.

23
00:01:32,010 --> 00:01:33,820
Your boss will thank you.

24
00:01:34,110 --> 00:01:36,150
Number five: For larger files

25
00:01:36,150 --> 00:01:43,200
make sure you repeat the rows or columns on top for every printed sheet so the data is easier to read.

26
00:01:43,310 --> 00:01:45,150
And for larger tables

27
00:01:45,150 --> 00:01:51,990
also make sure you add some light borders or enough whitespace to be able to easily follow the data

28
00:01:51,990 --> 00:01:52,850
lines.

29
00:01:52,890 --> 00:01:56,890
Number 6: Print preview before printing.

30
00:01:56,890 --> 00:02:00,010
Now let's take a closer look at these settings.

31
00:02:00,030 --> 00:02:02,780
We're going to start with some useful printing options.