1 00:00:00,780 --> 00:00:06,960 Lesson number one, this lesson is called how to be massively productive, and it will show you how 2 00:00:06,960 --> 00:00:09,330 to get things done in less time. 3 00:00:10,950 --> 00:00:15,360 There is a huge difference between being busy and being productive. 4 00:00:15,750 --> 00:00:23,700 So you need to start to look for and identify the difference and cut everything else out that you're 5 00:00:23,700 --> 00:00:26,400 doing, that is not adding to the bottom line. 6 00:00:26,790 --> 00:00:29,970 A lot of times and I fell victim to this myself. 7 00:00:30,540 --> 00:00:37,980 You're doing things that just make you feel like you're getting things done that make you feel like 8 00:00:37,980 --> 00:00:39,330 you're getting things accomplished. 9 00:00:39,630 --> 00:00:45,330 But if you look at the results of what you're doing and it's not matching up, you're really just spending 10 00:00:45,330 --> 00:00:46,950 time on the wrong things. 11 00:00:47,190 --> 00:00:51,690 So the first step is being able to understand that there's a difference in the first place. 12 00:00:54,040 --> 00:00:56,980 Then it all starts with getting organized. 13 00:00:57,340 --> 00:01:03,040 And it's not just organization in your professional life, but it's all areas of your life, from your 14 00:01:03,040 --> 00:01:06,100 house to your office to your digital life. 15 00:01:06,100 --> 00:01:12,550 The way you keep your computer, your documents, even how you work when you're more organized, it 16 00:01:12,550 --> 00:01:18,430 helps you be more productive and you also know where everything is so you can access things in less 17 00:01:18,430 --> 00:01:18,850 time. 18 00:01:19,330 --> 00:01:24,280 It might not sound like a big deal, but every little small task adds up. 19 00:01:24,550 --> 00:01:29,860 So when you're doing these things from just a busy standpoint and you're not organized and you don't 20 00:01:29,860 --> 00:01:35,860 have a process and you're just winging it, you're going to get less done and have to spend more effort 21 00:01:35,860 --> 00:01:36,490 doing that. 22 00:01:36,850 --> 00:01:44,020 So getting organized is one of the most efficient first steps and small tasks that you can take towards 23 00:01:44,020 --> 00:01:46,270 bettering yourself and becoming more productive. 24 00:01:48,510 --> 00:01:55,950 Controlling time is a big part of being productive because we all have the same 24 hours in a day. 25 00:01:56,340 --> 00:01:59,400 So there's no excuse that you don't have time for things. 26 00:02:00,300 --> 00:02:02,820 You are the one that is in control of time. 27 00:02:03,300 --> 00:02:05,040 Don't let time control you. 28 00:02:05,400 --> 00:02:11,760 So if you want to succeed, you must first be in control of your time and be focused during that time. 29 00:02:12,540 --> 00:02:19,200 If you cannot do that, you are not going to understand and learn how to really be massively productive. 30 00:02:19,500 --> 00:02:21,520 So first, get the fundamentals down. 31 00:02:21,540 --> 00:02:25,110 Understand the difference between being busy and being productive. 32 00:02:25,530 --> 00:02:29,700 Then start taking those action steps, getting organized in all areas of your life. 33 00:02:30,120 --> 00:02:32,700 And that's when you move into controlling your time. 34 00:02:35,040 --> 00:02:37,170 Lastly, eliminate distractions. 35 00:02:37,680 --> 00:02:45,690 This is a great way to detox your life, everything that is adding to your life that isn't adding value, 36 00:02:46,350 --> 00:02:49,800 so focus on what's getting you closer to your goals. 37 00:02:50,490 --> 00:02:53,970 Everything else is not needed because it is just a distraction. 38 00:02:54,570 --> 00:02:55,860 So at the end of the day? 39 00:02:57,120 --> 00:02:58,950 If your desk looks like this. 40 00:03:00,120 --> 00:03:03,750 There is a high chance you are not being as productive as you can be. 41 00:03:04,260 --> 00:03:11,550 So this lesson is very important because being busy and being productive are two very different things. 42 00:03:12,060 --> 00:03:16,950 Next, I encourage you to review the profitable tools and apps PDF bonus. 43 00:03:16,950 --> 00:03:18,450 That's with this module. 44 00:03:18,960 --> 00:03:25,110 This bonus is split into different sections, and it includes all the tools and apps that I personally 45 00:03:25,110 --> 00:03:27,480 use as a profitable freelancer. 46 00:03:27,480 --> 00:03:34,920 So these are the apps and the tools and the websites and services that over five years I've found, 47 00:03:34,920 --> 00:03:36,120 and they work really well. 48 00:03:36,450 --> 00:03:43,500 So you can save a lot of time, a lot of research and a lot of mistakes by using the best tools and 49 00:03:43,500 --> 00:03:44,910 the right here for you. 50 00:03:45,150 --> 00:03:45,920 So go ahead. 51 00:03:45,930 --> 00:03:52,200 Check out the profitable tools and apps PDF, and in the first section, you can find my tips for productivity 52 00:03:52,440 --> 00:03:53,310 tools and apps. 53 00:03:55,190 --> 00:04:02,150 The next thing I want to go over is how time blocking your schedule will help you be more productive 54 00:04:02,150 --> 00:04:03,260 than you ever thought. 55 00:04:03,260 --> 00:04:10,190 Possible time blogging is basically the practice of just scheduling your day out, but you don't just 56 00:04:10,190 --> 00:04:12,140 schedule out the main things in your day. 57 00:04:12,140 --> 00:04:17,210 You schedule out every part of your day, including when you eat, when you're working on different 58 00:04:17,210 --> 00:04:21,950 projects, even your personal time and your recreational time. 59 00:04:22,520 --> 00:04:30,650 Every single hour of the day and even down to every 30 minute or 15 minute block needs to have a task 60 00:04:30,650 --> 00:04:31,700 associated with it. 61 00:04:33,080 --> 00:04:36,980 And this is what it looks like, so it might look a little overwhelming at first. 62 00:04:37,340 --> 00:04:44,030 But don't get discouraged because time management is what gives you so much freedom and it will actually 63 00:04:44,030 --> 00:04:51,020 help you have more free time in your day because when you're controlling your time, you were then able 64 00:04:51,020 --> 00:04:55,910 to block out that time for yourself or for your family. 65 00:04:56,150 --> 00:05:01,430 But when you're not scheduling your day and you're not time blocking your day like this, you were just 66 00:05:01,430 --> 00:05:06,200 at mercy to what you can get done without having things written down. 67 00:05:06,620 --> 00:05:12,710 So even if you don't leave your time blocks as a permanent addition to your calendar, this can still 68 00:05:12,710 --> 00:05:16,880 be a fun exercise for you to really see where your time is going each day. 69 00:05:17,300 --> 00:05:24,200 So I really encourage you to look into time blocking, and you can do this on all different tools and 70 00:05:24,200 --> 00:05:25,430 apps and calendars. 71 00:05:25,640 --> 00:05:29,780 I personally like to do it on either a Google Doc or Microsoft Calendar. 72 00:05:29,990 --> 00:05:32,570 You could do it with your iPhone calendar, your Gmail. 73 00:05:33,350 --> 00:05:35,480 Even on paper, it really doesn't matter. 74 00:05:35,750 --> 00:05:41,330 What matters is that you're looking at your day and you are the one that will be in control of your 75 00:05:41,330 --> 00:05:44,540 time moving forward to be a profitable freelancer. 76 00:05:44,990 --> 00:05:47,000 Time blogging is essential. 77 00:05:47,030 --> 00:05:52,220 So start using this and you'll see your productivity massively increase right away. 78 00:05:53,560 --> 00:05:56,710 Moving on, multitasking is a lie. 79 00:05:57,460 --> 00:06:02,530 I have to reveal to you, multitasking is when you try to do multiple things at the same time. 80 00:06:03,430 --> 00:06:09,310 So think of multitasking as trying to put your attention in two different places. 81 00:06:10,260 --> 00:06:17,010 When you split your attention up, you were not able to give your 100 percent focus on the one thing 82 00:06:17,010 --> 00:06:18,420 that really matters to you. 83 00:06:19,140 --> 00:06:26,130 So instead of multitasking and instead of trying to do all these things at the same time, get serious, 84 00:06:26,880 --> 00:06:33,900 plan your day out, make sure you know what events are the highest priority and get those done earlier 85 00:06:33,900 --> 00:06:35,610 in the day, whatever. 86 00:06:35,610 --> 00:06:38,910 Can we put that for later on in your schedule? 87 00:06:39,360 --> 00:06:43,470 But there's no reason to multitask anything, even if something comes up. 88 00:06:43,890 --> 00:06:48,330 You can always finish what you're working on or put a bookmark in it or a place marker, whatever you're 89 00:06:48,330 --> 00:06:51,180 doing, and then you can move on to what's urgent. 90 00:06:51,630 --> 00:06:56,490 But if you try to do two things at once, you were actually shooting yourself in the foot. 91 00:06:56,910 --> 00:07:01,780 And this is proven in multiple studies, and you can research this for yourself. 92 00:07:01,800 --> 00:07:06,660 I really want you to do that because I thought that I was a good multitasker. 93 00:07:07,050 --> 00:07:08,730 I would have podcasts on. 94 00:07:08,940 --> 00:07:11,730 I'd be answering my phone when clients would text me. 95 00:07:11,910 --> 00:07:17,280 I'd be always popping back into my email, seeing if there's new emails, and what I learned was that 96 00:07:17,280 --> 00:07:19,830 I was greatly reducing my productivity. 97 00:07:20,130 --> 00:07:26,550 So instead, I stuck to those time blocks that I had initially set for myself, and I moved on to the 98 00:07:26,550 --> 00:07:27,180 next task. 99 00:07:27,180 --> 00:07:31,860 When it was time before I knew it, I was getting way more done in less time. 100 00:07:32,520 --> 00:07:38,490 But multitasking isn't just the only thing that can be detrimental to your productivity. 101 00:07:39,850 --> 00:07:42,190 So the next is switching costs. 102 00:07:42,490 --> 00:07:45,820 This is when you switch back and forth between different tasks. 103 00:07:46,180 --> 00:07:48,550 This also eats at your productivity. 104 00:07:48,820 --> 00:07:54,760 So remember, it's not just when you're doing two things at the same time, it's also when you're popping 105 00:07:54,760 --> 00:07:57,550 into your email, you're getting texts and you're getting interrupted. 106 00:07:57,850 --> 00:08:03,610 So even if you're not doing two things literally at the same time, but you're doing them back and forth 107 00:08:03,610 --> 00:08:07,450 and back and forth that is eating away at your productivity as well. 108 00:08:08,510 --> 00:08:11,600 Lastly, there is what is called attention residue. 109 00:08:11,930 --> 00:08:15,650 This is when you perform multiple tasks in rapid succession. 110 00:08:15,980 --> 00:08:18,200 That means you are working on one thing. 111 00:08:18,230 --> 00:08:20,090 You move right on to the next without a break. 112 00:08:20,300 --> 00:08:22,520 Then you move on to the next without another break. 113 00:08:22,940 --> 00:08:27,170 And that is when your brain starts to lose focus. 114 00:08:27,590 --> 00:08:33,530 Each task that you do and you don't take a break after, you're not able to really operate at your full 115 00:08:33,530 --> 00:08:34,130 potential. 116 00:08:34,460 --> 00:08:35,720 So remember these things? 117 00:08:35,720 --> 00:08:38,090 Remember that multitasking is a lie. 118 00:08:38,540 --> 00:08:46,520 It is so deeply ingrained in our culture to always be looking at our phones, to always be getting a 119 00:08:46,520 --> 00:08:52,040 new notification, whether it's Twitter, YouTube or Facebook or an email popping in or, you know, 120 00:08:52,040 --> 00:08:53,690 a video file coming in. 121 00:08:54,320 --> 00:08:57,480 Whatever it is, they are all distractions. 122 00:08:57,530 --> 00:09:03,350 So next, let's look at some ways we can eliminate those distractions so you can become more productive. 123 00:09:05,080 --> 00:09:07,840 First, stick to that daily schedule you set. 124 00:09:08,260 --> 00:09:10,810 So now that you said it in the morning or the night before? 125 00:09:11,200 --> 00:09:17,950 Make sure that you stick to it because it's very easy to just move on to the next thing before you finish 126 00:09:17,950 --> 00:09:23,770 that first task on your agenda, because the first task should always be the most difficult. 127 00:09:24,160 --> 00:09:26,830 So stick to it, hold yourself accountable. 128 00:09:27,040 --> 00:09:29,080 And when you're done, check it off. 129 00:09:29,860 --> 00:09:35,380 When you check things off, whether it's on paper, whether it's a digital checkmark, it causes your 130 00:09:35,380 --> 00:09:38,800 brain to release a chemical called dopamine. 131 00:09:39,040 --> 00:09:45,550 And what that does is it's a feel good chemical that encourages your brain to keep doing what it's doing. 132 00:09:46,030 --> 00:09:52,000 So as you start to accomplish different tasks, each one becomes easier than the other. 133 00:09:52,000 --> 00:09:56,920 Because your brain now will be helping you, it will be making you feel good and making you want to 134 00:09:56,920 --> 00:09:57,550 keep going. 135 00:09:57,940 --> 00:10:01,780 That is how you can be extremely productive and eliminate those distractions. 136 00:10:02,670 --> 00:10:04,770 Then do the hard things first. 137 00:10:05,130 --> 00:10:09,390 So the things that you don't want to do that end up getting pushed back multiple days. 138 00:10:09,720 --> 00:10:11,430 That is what needs to be first. 139 00:10:11,910 --> 00:10:18,450 The next day, because let's be honest, if you're pushing things back day after day, week after week 140 00:10:18,840 --> 00:10:23,850 and you're using the time blocking schedule, I said there will be a time where you realize you just 141 00:10:23,850 --> 00:10:26,460 move this one task 10 days in a row. 142 00:10:26,760 --> 00:10:32,850 And that is when you know you need to put that first in your day, wake up, tackle the hard things 143 00:10:32,850 --> 00:10:38,880 first and then will help every other part of your day, fall in place easier and help you eliminate 144 00:10:38,880 --> 00:10:39,990 distractions as well. 145 00:10:41,100 --> 00:10:44,610 Work in bursts, then take small breaks. 146 00:10:45,000 --> 00:10:47,370 So remember the attention residue part. 147 00:10:47,850 --> 00:10:54,420 You don't want to just fire through the whole entire day and try to finish your shift as quick as possible. 148 00:10:54,810 --> 00:11:00,780 It's important to take small breaks, move your body, also eat food, get exercise throughout your 149 00:11:00,780 --> 00:11:05,670 day because that is what is going to help you eliminate those distractions when you're working. 150 00:11:06,360 --> 00:11:14,280 Your brain will start to crave movement and other interaction after you've been working for a long time. 151 00:11:14,880 --> 00:11:21,150 So instead of trying to just push through that shift, take those small breaks, take those little breaks 152 00:11:21,720 --> 00:11:24,160 in between those bursts of hard work. 153 00:11:24,810 --> 00:11:30,750 I promise you, it will help you eliminate distractions and continue to have your productive day flow 154 00:11:30,750 --> 00:11:31,080 on. 155 00:11:31,940 --> 00:11:34,970 Next, make sure to set time to check your email. 156 00:11:35,240 --> 00:11:39,110 You don't want to be checking your email 50 times throughout the day. 157 00:11:39,350 --> 00:11:45,980 A lot of times this can be a subconscious thing until you look at the screen time app or you start looking 158 00:11:45,980 --> 00:11:51,080 at the stats in your iPhone and you see how many times you opened up specific apps. 159 00:11:51,500 --> 00:11:58,400 So the way to eliminate that distraction is to not be tied to every notification that comes in. 160 00:11:58,850 --> 00:12:01,010 Set time to go through all of your emails. 161 00:12:01,010 --> 00:12:05,750 Get back to everything that's urgent, and everything else can wait until your free time. 162 00:12:07,940 --> 00:12:10,730 Then block all distracting websites. 163 00:12:11,180 --> 00:12:16,460 So on the profitable tools and apps, there's something called the Facebook News Feed eradicate her. 164 00:12:16,640 --> 00:12:18,440 There's also a Momentum app. 165 00:12:18,590 --> 00:12:22,250 And these are apps that help you eliminate distractions. 166 00:12:22,260 --> 00:12:27,050 So if you're on Facebook, it eliminates the Facebook News Feed, which can be really, really powerful, 167 00:12:27,320 --> 00:12:31,880 especially for, let's say, when you want to build Facebook ads and you don't want to get lost in the 168 00:12:31,880 --> 00:12:33,590 black hole of Facebook newsfeed. 169 00:12:33,830 --> 00:12:38,690 And then there's the Momentum app every time you open up a new tab instead of showing you your most 170 00:12:38,690 --> 00:12:40,070 recently visit websites. 171 00:12:40,340 --> 00:12:46,160 It shows you a photo and a quote, and you're able to type in what you want to get done that day. 172 00:12:46,640 --> 00:12:52,130 So these are ways you can eliminate distractions, and these are ways you can become more and more productive, 173 00:12:52,910 --> 00:12:55,010 then optimize your environment. 174 00:12:55,400 --> 00:12:56,750 Don't just stop. 175 00:12:57,320 --> 00:13:01,880 Once your environment is organized, keep going forward with that. 176 00:13:02,390 --> 00:13:03,770 Keep optimizing. 177 00:13:04,340 --> 00:13:11,660 Finding new ways you can become more productive, and that is how you're going to work smarter and not 178 00:13:11,660 --> 00:13:12,410 just harder.